The Executive Committee of the Academy of Dental Materials consists of the following individuals: President, Vice-President, Secretary, Treasurer, Immediate past-President, Board Members-at-Large (5), Editor, Program Chairperson(s), and Committee Chairpersons (Membership, Student Membership, Fellowship and Student Awards, Paffenbarger Award, Corporate Liaison)

President

The President shall be the chief executive officer of the Academy. The President shall preside at all meetings of the members, directors, and Executive Committee. The President may execute bonds, mortgages, and contracts authorized by the vote of the membership and shall have the general powers usually vested in the chief executive officer of an academy, provided that the Board may delegate any specific powers to any other officer of the Academy or impose such limitations or restrictions upon all powers of the President as they may see fit. The President shall produce an annual address to the members, which shall be included in the newsletter distributed at the beginning of each year. One of the responsibilities of the President will be to obtain written reports (and budgets where appropriate) from the Treasurer, Editor, Program Chair(s), and all Committee Chairs to be collected one month prior to the annual meeting. These reports will be kept by the Secretary as a part of the Academy's formal record. The President, with the Vice-President and the Program Chairperson(s), will be responsible for developing an operating budget for the annual meeting (to be submitted for review by the Board) and ensuring compliance with this budget.

Vice-President

The Vice-President shall, in the absence or disability of the President, perform the duties and exercise the powers of the President. The Vice-President shall also be the individual responsible for researching the site and content of the two annual meetings of the Academy that will occur while he/she is President. The Vice-President will in most cases visit the site prior to final selection (at the expense of the Academy), or may designate an alternate site visitor upon approval by the President. The Vice-President will be the contact person for all negotiations and plans regarding the meeting site, unless a separate meeting management company has been hired. The Vice-President will seek the advice and approval by majority vote of the Board for all contracts and major decisions regarding the meeting arrangements, including the meeting content, location and time. The Vice-President will appoint one or two Program Chairperson(s) for the meeting (see duties of Program Chairperson below). The Vice-President, with the President and the Program Chairperson(s), will be responsible for developing an operating budget for the annual meeting and ensuring compliance with this budget. The Vice-President shall perform such other duties as may from time to time be imposed by the Board.

Secretary

The Secretary shall attend all meetings of the members and the Board and shall record all votes and the minutes of all proceedings in a book to be kept for that purpose, and shall perform like duties for standing committees when desired. The Secretary shall have charge of the records of the Academy and the custody of its seal, and shall affix such seal to all documents and instruments which require sealing. The Secretary shall keep a register of the address of each member and make proper changes in such a register, retaining and filing authority for such entries. The Secretary shall produce and distribute by post, mail or fax at least one newsletter each year. The Secretary will solicit materials for the newsletter from the Executive Committee. The newsletter(s) may include a President's address, news concerning Academy business of the past year, and notification of upcoming meetings. The Secretary shall give or cause to be given notice of all meetings of the members and of the Board, and shall perform such other duties as properly appertain to the office of Secretary and such other services as may be imposed from time to time by the Board.

Treasurer

The Treasurer shall have the custody of the Academy funds and securities and shall keep full and accurate records of receipts and disbursements in books belonging to the Academy and shall deposit all moneys and other valuable effects in the name and to the credit of the Academy in such depositories as may be designated from time to time by the Board. The Treasurer shall disburse the funds of the Academy as may be ordered by the Board, taking proper voucher for such disbursements, and shall render to the President and the Board at the regular meeting of the Board, whenever they or any of them may require, an account of all transactions conducted as Treasurer and of the financial condition of the Academy. The Treasurer shall perform such other duties as shall from time to time be imposed by the Board. If required by the Board, the Treasurer shall give bond in a sum and with one or more sureties satisfactory to the Board for the faithful performance of the duties of this office and for the restoration to the Academy in case of the Treasurer's death, resignation, retirement, or removal from office of all books, papers, vouchers, money, and property, of whatever amount or nature in his/her possession or under his/her control belonging to the Academy. The Treasurer will generate annual dues statements to be sent to all fellows and members in December. The Treasurer will collect the annual dues, and keep a record of all members and fellows and their payment status. This information will be shared with the Secretary, and the Editor of the Journal, on a quarterly basis. The Treasurer will prepare a yearly financial report to be presented at the annual meeting.

Immediate past-President

The Immediate past-President will serve in an advisory role to the Board. In addition, this individual will serve as the chair of the Nominating Committee (along with the two preceding immediate past-Presidents) for the biannual election of officers. This individual will deliver a slate of candidates for the President's approval at least two months before the annual meeting. The slate will then be forwarded to the Secretary for immediate distribution of a ballot.

Members-at-Large

The Members-at-Large of the Board will serve as advisors to the officers of the Academy. These individuals will also serve as the committee that reviews applications for Fellowship status (the Chair of the Fellowship and Student Awards Committee serving as chair). In addition, they will be expected to review contracts for future meetings, suggest sites and topics for future meetings, develop material for the annual newsletter, serve as an ad-hoc committee to revise the By-Laws of Incorporation when necessary, and perform such other services as may be imposed from time to time by the President.

Editor

The Editor shall be responsible for the editing and publishing of the official journal of the Academy, and be responsible for other appropriate Academy publications, and maintain correspondence with the appropriate publisher or printer. The Editor may be given authority to hire individuals as deemed necessary to produce the journal, upon approval by the Board. The Editor will solicit from a committee of Academy members, an annual review of the quality of the journal, a summary of which must be published in one issue. The Editor will prepare a yearly report of the status of the journal to be presented at the annual meeting. This report will include a review of the financial and production status, a report on mean time from submission to acceptance and from submission to publication, as well as a summary of the annual report on the quality of the journal.

Program Chairperson(s)

The Program Chairperson(s) for the annual meeting is appointed by the Vice-President. Because of the wide range of duties, it is advisable for the meetings to be co-chaired to distribute the work load. The Program Chair(s) is/are responsible for organizing the scientific content of meeting, including: identifying the presentations and specific speakers, securing commitments from the speakers, developing the preliminary announcement (1 yr prior to meeting), developing the preliminary program (6 mos prior to meeting), developing the final program (3 mos prior to meeting), reviewing abstract submissions and notifying authors, reviewing papers for transactions for conformity to guidelines and sending them to an appropriate printer, establishing the audio/visual needs of the presenters and coordinating this with the meeting site, confirming meeting room arrangements and speaker room reservations, and coordinating the items needed for the meeting (lobby signs, name badges and holders, presenter/exhibitor ribbons, registration envelopes, tickets to reception/dinner or other functions, etc.). The Vice-President will provide the Program Chairperson(s) a copy of the Academy's Master Time Schedule to aid this process.

Membership Chairperson

The Membership Chairperson is appointed by the President. This individual is responsible for developing membership brochures and applications required to recruit new members for the Academy. The Chair will be expected to actively recruit new members by contacting non-members attending the annual scientific meetings, distributing membership materials at the annual meeting and other appropriate meetings (such as the IADR and its individual divisional group meetings), and initiating personal contacts with any interested party.

Student Membership Chairperson

The Student Membership Chairperson is appointed by the President. This individual is responsible for developing membership brochures and applications required to recruit new student members for the Academy. The Chair will be expected to actively recruit new members by distributing membership materials to Academy members who serve as research mentors, contacting non-members attending the annual scientific meetings, and distributing membership materials at the annual meeting and other appropriate meetings (such as the IADR and its individual divisional group meetings).

Fellowship and Student Award Chairperson

The Fellowship and Student Award Chairperson is appointed by the President. This individual is responsible for conducting the evaluation of applications for Fellowship status. These applications will be reviewed by the Chair and at least two other Members-at-Large selected by the Chair. The Chair will also send plaques to the new Fellows. This individual will also be responsible for ordering the dental student award plaques and distributing them each year. The Chair will maintain a list of contact people at participating dental schools. The Chair will send out a request for student names to these individuals in early March each year, in order to have award plaques sent in time for their specific award ceremonies in May or June.

Corporate Liaison Chairperson

The Corporate Liaison Chairperson is appointed by the President. This individual is responsible for recruiting corporate members to the Academy, as well as corporate sponsors. Corporate membership is described in the By-Laws of Incorporation. Corporate sponsorship is a separate activity relating to support of the annual scientific meeting. The meeting chairperson(s) will defer all activities regarding meeting sponsorship to the Corporate Liaison Chairperson. The Chair will develop guidelines for enlisting corporate sponsors as required.

Paffenbarger Award Chairperson

The Paffenbarger Award Chairperson is appointed by the President. This award is granted to the most outstanding student poster presentation given at the annual meeting. The award consists of a cash prize of $500 and a plaque. The Chair will convene a committee of three Academy members to review the student applicant posters. The winner is announced at either the banquet or reception held during the meeting.

Transactions Editor

The editor of the Transactions of the annual meeting is appointed by the Board. The transactions editor will receive the manuscripts from the invited speakers at the annual meeting, as well as the abstracts of the poster/oral presenters. The editor and the meeting chair will review the manuscripts for completeness and acceptability for publication in the transactions and will review the abstracts for acceptability of presentation at the meeting and publication in the transactions. The editor will then compile the transactions coordinate their publication by sending them to a suitable printer. The transactions editor will then have the transactions shipped to the annual meeting for distribution. The transactions editor will also coordinate the distribution of the transactions purchased by non-participants in the annual meeting.

Meeting Coordinator

The Meeting Coordinator is appointed for a four year term by the President. This individual is responsible for providing continuity for the annual meetings. The Meeting Coordinator will guide the Program Chairperson(s) through the planning of the meeting by prompting the
Chairperson(s) to develop the preliminary announcement and the preliminary and final programs. The Vice-President will provide a copy of the Academy's Master Time Schedule to aid this process. The Meeting Coordinator will help the Program Chairperson(s) in promoting the
meeting by placing announcements in the appropriate professional journals. Duties also include assisting the Program Chairperson(s) by coordinating the items needed for the meeting (lobby signs, name badges, presenter/exhibitor ribbons, registration envelopes, tickets to reception/dinner or other functions, etc.). The Meeting Coordinator will assist the Program Chairperson(s) on site to ensure that the meeting runs smoothly.